Configuring rate guards

Step 1 of 6

Access rate guard settings

Navigate to Settings > Approval Policies > Rate Guards. Here you can configure automatic rate validation rules.

Step 2 of 6

Enable rate guards

1. 1Toggle on 'Enable Rate Guards'
2. 2Select whether to flag, warn, or block invoices that fail rate validation
3. 3Choose the comparison period (e.g., last 3 months, last 12 months)

Step 3 of 6

Configure rate deviation thresholds

1. 1Set the percentage threshold for rate changes (e.g., 15% above historical average)
2. 2Configure different thresholds for different contractor roles or categories
3. 3Set minimum invoice amounts that trigger rate validation
4. 4Define rules for new contractors (who have no historical data)

Step 4 of 6

Set up historical comparison

1. 1Choose how to calculate the baseline rate (average, median, or most recent)
2. 2Select the time period to analyze (last 3, 6, or 12 months)
3. 3Configure whether to include or exclude specific invoice types
4. 4Set rules for contractors with limited invoice history

Step 5 of 6

Configure approval requirements

1. 1Set whether flagged invoices require additional approval
2. 2Route flagged invoices to a specific approver or role
3. 3Require approval notes explaining the rate deviation
4. 4Send notifications to finance team when rates are flagged

Step 6 of 6

Test and monitor

1. 1Test rate guards with sample invoices
2. 2Monitor the rate guard dashboard to see flagged invoices
3. 3Review and adjust thresholds based on false positives
4. 4Export rate guard reports for compliance purposes