NectorPay | Contractor Payments Simplified

Core capabilities

Contractor payment operations, built for finance teams

Control approvals, run pay batches, and export bank-ready files from one system. NectorPay is not an EOR, payroll engine, or money mover.

Best fit

SMB finance teams managing recurring contractor payouts across multiple currencies.

Not a fit

Teams looking for EOR employment, payroll processing, or direct fund custody.

Explore full feature list

Multi-step invoice approval workflow showing rate validation and manager review interface

Approval Control

Smart invoice approvals

No more digging through email to find who approved what. Multi-step approvals with policy checks, rate validation, and clear ownership before payouts move forward.

Clear approval ownership

Bank file export options showing SEPA XML, FASTER, and ACH format selection for payouts

Pay Run Operations

Bank-file pay runs

Stop building payout batches in spreadsheets. Group approved invoices by currency and export SEPA XML, FASTER, or ACH files that your bank can execute.

Bank-ready files by currency

Comprehensive audit log interface showing timestamped actions and change history

Reconciliation

Audit trail and reconciliation

When the auditor asks for last quarter's contractor payments, you'll have an answer in seconds. Every approval, edit, and payout action is timestamped.

Month-end-ready payment history

How it works

A simple contractor workflow your whole team understands

NectorPay takes your existing contractor process and makes every step structured, visible, and audit-ready. Most teams are fully operational within their first week.

1

Step 1

Onboarding

Send invites and build comprehensive profiles.

Tired of chasing contractors for bank details over email? Structured onboarding captures banking, tax, and compliance docs in one flow — so you're not cleaning up data when it's time to pay.

Bank account validationCompliance documentsRate cards & contract terms

2

Step 2

Streamlined invoice submission

Contractors submit invoices with full context from their portal.

No more PDFs in random formats landing in your inbox. Contractors submit through a structured portal with consistent fields, attachments, and real-time status — so finance stops reformatting invoices by hand.

Custom invoice layoutsAttachment supportReal-time status tracking

Contractor portal invoice list or create-invoice screen

3

Step 3

Intelligent approvals

Multi-step workflows with rate guards and policy checks.

Approvals buried in Slack threads and email chains? Managers now review with full context — rates, history, contract terms — and every decision is recorded. No more guessing who signed off.

Rate validationHistorical change trackingApproval context for managers

Invoice approval queue or single approval view with rate and history context

4

Step 4

Payments

Batch payments and export bank-ready files in seconds.

Stop copy-pasting IBANs into spreadsheets at month-end. Group approved invoices by currency, generate SEPA XML, FASTER, or ACH files, and hand them to your bank — ready to execute.

Multi-currency groupingBank-ready export filesPayment batching

Pay run summary or bank file export / download screen

1

Step 1

Onboarding

Send invites and build comprehensive profiles.

Tired of chasing contractors for bank details over email? Structured onboarding captures banking, tax, and compliance docs in one flow — so you're not cleaning up data when it's time to pay.

Bank account validationCompliance documentsRate cards & contract terms

2

Step 2

Streamlined invoice submission

Contractors submit invoices with full context from their portal.

No more PDFs in random formats landing in your inbox. Contractors submit through a structured portal with consistent fields, attachments, and real-time status — so finance stops reformatting invoices by hand.

Custom invoice layoutsAttachment supportReal-time status tracking

3

Step 3

Intelligent approvals

Multi-step workflows with rate guards and policy checks.

Approvals buried in Slack threads and email chains? Managers now review with full context — rates, history, contract terms — and every decision is recorded. No more guessing who signed off.

Rate validationHistorical change trackingApproval context for managers

4

Step 4

Payments

Batch payments and export bank-ready files in seconds.

Stop copy-pasting IBANs into spreadsheets at month-end. Group approved invoices by currency, generate SEPA XML, FASTER, or ACH files, and hand them to your bank — ready to execute.

Multi-currency groupingBank-ready export filesPayment batching

Book a demo

Ready to streamline your workflow?

Book a demo

Built for finance teams managing global contractors

Workflow outcomes

What your team should expect with and without NectorPay

A step-by-step view of where contractor payout operations usually break and what changes when workflow ownership is centralized.

Need implementation detail? See integrations and country policy.

Replaces in your current stack

Spreadsheet payout trackers and manual batch prep
Approval decisions spread across inbox and chat
Last-minute bank file formatting and reconciliation patchwork

Works alongside

Your bank portal for payment execution
Accounting systems like Xero, QuickBooks, NetSuite, and FreeAgent (via exports)
EOR and payroll tools when you already use them

Not included in NectorPay

EOR employment and worker classification services
Payroll tax filing and statutory payroll processing
Fund custody, money transmission, or FX trade execution

Stage

Without NectorPay

With NectorPay

What to expect

Onboarding readiness

Contractor details are spread across forms, docs, and inbox threads, so payout runs start with data cleanup.

Required fields, banking details, and documents are captured in one workflow with validation.

First cycle: fewer missing details before approval starts.

Invoice intake quality

Invoices arrive in mixed formats with missing context, so finance spends time normalizing everything manually.

Contractors submit through a structured portal with attachments and consistent fields.

Month 1: less rework on invoice formatting and follow-ups.

Approval control

Approvals happen in chat and email, making ownership and decision history hard to track.

Multi-step approval routing keeps owner accountability and records every decision.

Month 1: clearer handoffs and fewer stuck approvals.

Pay run execution prep

Finance builds payout batches in spreadsheets and checks bank file formats manually.

Approved invoices are grouped by currency and exported in bank-ready formats.

Month 1: faster prep with fewer payout formatting errors.

Bank handoff confidence

Final checks are manual and high-risk because details are stitched together at the last minute.

Bank-ready exports are generated from the same reviewed run data your team approved.

Every cycle: fewer last-minute surprises before bank submission.

Reconciliation and audit

Month-end reconciliation requires stitching history from spreadsheets, chats, and bank files.

Approvals, edits, and payout events are logged in one traceable timeline.

Month 2+: cleaner month-end reconciliation and audit prep.

Onboarding readiness

Without NectorPay

Contractor details are spread across forms, docs, and inbox threads, so payout runs start with data cleanup.

With NectorPay

Required fields, banking details, and documents are captured in one workflow with validation.

What to expect

First cycle: fewer missing details before approval starts.

Invoice intake quality

Without NectorPay

Invoices arrive in mixed formats with missing context, so finance spends time normalizing everything manually.

With NectorPay

Contractors submit through a structured portal with attachments and consistent fields.

What to expect

Month 1: less rework on invoice formatting and follow-ups.

Approval control

Without NectorPay

Approvals happen in chat and email, making ownership and decision history hard to track.

With NectorPay

Multi-step approval routing keeps owner accountability and records every decision.

What to expect

Month 1: clearer handoffs and fewer stuck approvals.

Pay run execution prep

Without NectorPay

Finance builds payout batches in spreadsheets and checks bank file formats manually.

With NectorPay

Approved invoices are grouped by currency and exported in bank-ready formats.

What to expect

Month 1: faster prep with fewer payout formatting errors.

Bank handoff confidence

Without NectorPay

Final checks are manual and high-risk because details are stitched together at the last minute.

With NectorPay

Bank-ready exports are generated from the same reviewed run data your team approved.

What to expect

Every cycle: fewer last-minute surprises before bank submission.

Reconciliation and audit

Without NectorPay

Month-end reconciliation requires stitching history from spreadsheets, chats, and bank files.

With NectorPay

Approvals, edits, and payout events are logged in one traceable timeline.

What to expect

Month 2+: cleaner month-end reconciliation and audit prep.

Ready to see this workflow in your context?

See it in action

We will map your current process to this flow in the first demo.

Frequently asked questions

Got questions? We've got answers.

Got something specific in mind? Drop us a note and we'll walk you through it.

View all 29 FAQs

Need a tailored run-through?

We'll review your current contractor payment workflow and show you exactly how NectorPay fits your stack.

Contact sales