Every feature your finance team needs for contractor payment control
From onboarding to bank-file export — the control, visibility, and speed to run contractor invoices, approvals, and payouts in one place, instead of across spreadsheets and inboxes.
The workflows that replace your spreadsheets
From invoice intake to bank-file export — structured operations instead of manual workarounds
Real-time dashboard & analytics
See contractor spend, pending approvals, and payout status in one view without rebuilding reports from multiple spreadsheets.
Complete visibility across all operations
Smart invoice approvals
Multi-step workflows with rate validation and side-by-side comparisons keep approvals moving without finance becoming the bottleneck.
Streamlined approval workflows
Global bank-file automation
Batch approved invoices by currency and export SEPA XML, FASTER, or ACH files your bank can execute directly.
Automated bank-file exports
A clearer contractor portal experience
A dedicated portal where contractors submit invoices, track approvals, and see payment timelines without extra email follow-up.
Contractor dashboard
Beautiful portal where contractors track earnings, pending payments, and submission status in real-time.
Invoice management
Contractors create, submit, and track invoices with full transparency on approval status and payment timelines.
Contractor management
Centralized view of all contractors with status, team assignments, banking details, and quick actions.
Request management
Structured contractor requests with attachments, rate cards, status tracking, and approval workflows.
Finance-grade controls & visibility
Powerful features for finance teams that need visibility and control at scale
Advanced analytics & reporting
Break down contractor spend by team, contractor, currency, or period and export reports in seconds.
Real-time spend intelligence
Complete audit trails
Auditor asks who approved that invoice and when? Every action is logged with timestamp, user, and context — no more stitching together email threads and spreadsheet versions.
Full-history audit trails
All contractors directory
Stop hunting across spreadsheets to find a contractor's status or bank details. One searchable directory with filtering, team assignments, and bulk actions.
Unified contractor view
Complete contractor operations toolkit
Core controls for running contractor operations professionally.
Rate validation & guards
Automatic rate guards that flag deviations from approved ranges or historical averages to prevent billing errors.
Multi-currency support
Manage invoices and exports in USD, EUR, GBP, and other major currencies with automatic exchange rate tracking and currency locks.
Role-based access control
Granular permissions for finance, managers, and contractors with data isolation and security controls.
Custom approval workflows
Configure single or multi-step approvals with automatic escalation, SLAs, and threshold-based routing.
Bank file exports
Generate SEPA XML, FASTER, ACH, and custom formats for direct bank upload with validation.
Tax form collection
Digital W-9, W-8BEN, and custom tax forms with secure storage and document tracking.
Email notifications
Automatic updates for contractors and approvers at every workflow stage with customizable templates.
Data exports
Export invoices, payments, and reports in CSV format for ERP reconciliation and accounting systems.
Search & filters
Powerful search across contractors, invoices, and payments with saved filters and advanced querying.
Attachment support
Upload receipts, contracts, and supporting documents with invoices and requests for complete documentation.
Quick actions
Shortcuts for common tasks that reduce repetitive finance team work.
Real-time updates
Live status changes visible to all stakeholders without page refreshes using modern web technologies.
Mobile-responsive
Full functionality on desktop, tablet, and mobile devices with optimized layouts for every screen size.
Finance defaults & settings
Configure company-wide policies, approval rules, payment preferences, and compliance requirements.
Payment account setup
Secure banking details collection with validation, encryption, and multi-account support per contractor.
See it all in action
Book a personalized demo and we'll show you exactly how NectorPay works for your contractor operations.