What makes this difficult
The process breaks at the handoffs.
The tools are rarely the only problem. The harder part is keeping the right details, decisions and owners together as work moves from one step to the next.
Manual XML formatting is error-prone
One wrong field, one missing IBAN validation, and the entire batch gets rejected by your bank. You spend hours debugging XML.
Issue 1 of 3
Reconciliation takes too long
After a batch is submitted, matching bank confirmations back to individual invoices often means more manual spreadsheet work.
Issue 2 of 3
No validation before submission
You discover errors when the bank rejects the file, not before. That means re-work, re-approvals, and delayed payments.
Issue 3 of 3
A clearer workflow
Make the next action obvious.
A controlled workflow gives every stage an owner, a complete record and a visible outcome.
- 1
Auto-generated, validated SEPA XML
NectorPay builds ISO 20022-compliant SEPA Credit Transfer files from your approved invoices. IBANs and BICs are validated before export.
- 2
Batch grouping by currency and entity
Invoices are automatically grouped into the right batches. Multi-entity? Each gets its own file with the correct debtor details.
- 3
End-to-end traceability
Every invoice in every batch is traceable from submission and approval to the exact SEPA file it was included in.
What supports the work
Useful capabilities, in context.
ISO 20022 compliant
SEPA Credit Transfer XML that meets banking standards.
Pre-export validation
IBAN, BIC, and field validation before any file is generated.
Multi-bank support
Works with any bank that accepts standard SEPA XML uploads.
Batch history
Full history of every batch file with included invoices and totals.
Before and after
What changes in practice.
Before
Copy invoice data into XML template, fix formatting errors manually
After
Click export to generate validated SEPA XML from approved invoices
Before
Discover errors when the bank rejects the file
After
IBANs, BICs, and required fields validated before export
Before
Track which invoices went in which file using spreadsheets
After
Every batch linked to its invoices with full audit trail
Before
Manually split invoices and create separate files per entity
After
Automatic grouping with correct debtor details per entity
See it with your process
Turn the guide into a practical walkthrough.
We will map the workflow to your contractors, approval steps, currencies and bank handoff.
Book a walkthrough